CN   Close Window

Call Toll-Free: 1-800-361-0198 Shipping Instructions Help

Shipping Instructions

 PrintPreviousNext

Hazardous Materials - Origin in USA

What is this?

The Hazardous Materials - Origin in USA block allows you to enter specific information, including all necessary regulatory information, for shipments of hazardous materials originating in the United States. Single product, mixed load, and compartmentalized tank car shipments are supported, including shipments of residue, hazardous waste and recyclable materials.

When is it used?

It must be used for all shipments originating in the United States containing hazardous materials.

Select the right type of shipment when creating your pattern:

  • Single load/residue
    one product or shipment of residue in a railcar, container, or trailer.
  • Mixed load (up to 25 products)
    multiple products shipped in a railcar, container, or trailer.
  • Compartment (up to 4 products)
    one or more products, including residue, shipped in a compartmentalized tank car.

Selecting the product

For single load or residue shipments, select the product in the Product Description and Weight block. The Hazardous Materials block will automatically be pre-populated with all known information for that product.

For mixed loads and compartments, you must select a Freight All Kinds product (STCC begins with '485' or '495') in the Product Description and Weight block. Then you must select the products being shipped within the mixed load (Hazardous Materials button) or compartment sections.

Important: Always review carefully the product that you have selected to ensure that it indicates the correct Regulatory Authority, Proper Shipping Name, Class, etc.

Information available

The following information can be provided in this block:

Information Optional / Required Notes
> For all hazardous materials shipments:
Regulatory Authority Required The regulatory authority that governs the shipping of these hazardous materials.
Proper Shipping Name Required The product's Proper Shipping Name (PSN).
Technical Name Optional The chemical name or another name currently used in a scientific or technical handbook, journal or text, but does not include a trade name. Required for certain products.
Class Required Identifies a level of risk or hazard associated with the materials.
Sub-Class Optional Identifies a subsidiary risk or hazard associated with the materials. Required for certain products.
UN/NA Number Required UN # is a 4-digit number used by international transport to define hazardous substances.
NA # is a 4-digit number issued by the US D.O.T. used within North America to define hazardous substances.
Packing Group Optional Indicates the level of hazard associated with the materials. Required for certain products.
Not-Odorized? Mandatory for UN1075 commodities Specifies if the transported gas is not-odorized in case of emergency and/or inspection.
This Shipment is Residue Optional Indicates that the shipment is residue. If you have indicated in the Key Information and Dates block that the shipment is a load, then this will be disabled. If you have indicated that the shipment is empty, this will be checked.
Packaging Required The number and type of packages in the shipment or mixed load. Optional for certain shipments.
Volume / Weight Optional The total volume / weight of hazardous materials in the shipment or mixed load. Required for certain shipments.
Net Explosive Quantity Optional The net explosive quantity of hazardous materials in the shipment or mixed load. Required for Class 1 products.
Poison and/or Inhalation Hazard Optional Indicates if the product poses a poison and/or inhalation hazard. When applicable, the Hazard Zone is included: the inhalation toxicity of a product broken down by Zone A, B, C, D ("A" is most toxic). Required for certain products.
Marine Pollutant Component Optional Name of marine pollutant component. Required for certain products.
Hazardous Substance (RQ) Optional For a Reportable Quantity (RQ), enter the name of those elements and compounds that are hazardous substances. Required for certain products.
Click here to find the Reportable Quantity for your hazardous substance. You will need to scroll down to the section entitled "Table 1 to Appendix A—Hazardous Substances Other Than Radionuclides".
HOT Optional Check this box if the shipment is molten.
OIL Optional Check this box if the product requires an Oil Spill Prevention and Response Plan (part 130 of 49CFR).
DOT Exemption Number(s) Optional Department of Transportation permit number.
DOT Special Approval Optional Department of Transportation authorities to handle hazardous materials in a fashion that may not be consistent with Regulations.
DOT Competent Authority Optional Department of Transportation authorities to handle hazardous materials in a fashion that may not be consistent with Regulations.
DOT-113 Optional Department of Transportation tank car specification.
Emergency 24-Hr Number (USA) Optional Telephone number, including area code, within the USA where someone can be reached 24-hours a day to provide information about the hazardous materials being shipped. Required for certain shipments.
Note: LPG ERAP number (800-265-0212) cannot be used.
Plan Optional If the Emergency 24-Hr Number (USA) is that of an emergency response information service provider, enter the name of the company (offerer) that has the contractual agreement with them (Registered By) or the contract number (Contract #).
24-Hr Number (Canada) Optional Telephone number, including area code, within Canada where someone can be reached 24-hours a day to provide information about the hazardous materials being shipped. Required for certain shipments.
Note: LPG ERAP number (800-265-0212) cannot be used.
Plan Optional If the 24-Hr Number (Canada) is that of an emergency response information service provider, enter the name of the company (offerer) that has the contractual agreement with them (Registered By) or the contract number (Contract #).
Emergency 24-Hr Number (Mexico) Optional Telephone number, including area code, within Mexico where someone can be reached 24-hours a day to provide information about the hazardous materials being shipped. Required for shipments destined to Mexico.
Note: LPG ERAP number (800-265-0212) cannot be used.
Plan Optional If the Emergency 24-Hr Number (Mexico) is that of an emergency response information service provider, enter the name of the company (offerer) that has the contractual agreement with them (Registered By) or the contract number (Contract #).
24-Hr Number (International) Optional Telephone number, including area and country code, where someone can be reached 24-hours a day to provide information about the hazardous materials being shipped. Required for certain shipments.
Note: LPG ERAP number (800-265-0212) cannot be used.
Plan Optional If the 24-Hr Number (International) is that of an emergency response information service provider, enter the name of the company (offerer) that has the contractual agreement with them (Registered By) or the contract number (Contract #).
Hazardous Materials Shipper  Optional Party shipping the hazardous materials, and phone number. You need only to select a Hazardous Materials Shipper if different than the shipper specified in the Parties to the Shipment block.
Hazardous Materials Consignee Optional Party receiving the hazardous materials, and phone number.
You need only to select a Hazardous Materials Consignee if different than the consignee specified in the Parties to the Shipment block.
FRA Approval Number Optional Approval Number assigned by the FRA to move a rail car (or other bulk package moving by rail) containing a hazardous material when that package no longer conforms to the Hazardous Materials Regulations.
Flash Point Optional The minimum temperature at which a liquid gives off an ignitable vapor/air mixture. Required for certain products.
Additional Information Optional Additional information that describes the hazardous materials.
> For shipments destined to Canada only:
ERAP Number Optional Emergency Response Assistance Plan number on file with TDG. Required for certain products.
ERAP Phone Optional Emergency Response Assistance Plan phone number to call in case of an emergency. Required for certain shipments.
Note: CANUTEC number (613-996-6666) or CHEMTREC number (800-424-9300) cannot be used.
ELS Permit Prefix Optional Equivalent Level of Safety (ELS): A Transport Canada authority to handle dangerous goods in a fashion that may not be consistent with regulations.
ELS Permit Number Optional The Equivalent Level of Safety (ELS) permit number.
ELS Permit Expiry Date Optional The expiry date of the Equivalent Level of Safety (ELS) permit.
> For hazardous waste & hazardous recyclable materials shipments only:

Note: The following information will only be available after selecting a product that is a hazardous waste or hazardous recyclable material (a STCC beginning with '48').
Manifest Tracking Number Optional The number of the movement document/manifest.
Notice Number Optional The notice number appearing on the movement document/manifest.
Notice Line Number Optional The notice line number appearing on the movement document/manifest.
EPA Codes Optional* The codes describing the different types of waste. When applicable, the codes will be pre-populated.
*Note: At least one EPA code is required when the Manifest Tracking Number is provided.
Scheduled Arrival Date Optional The scheduled date of arrival at destination appearing on the movement document/manifest. Required for certain shipments.
Transit Permit Number Optional The transit permit number appearing on the movement document/manifest.
Special Instructions Optional Special instructions related to the waste / recyclables shipment.
Waste Generator Optional The company name, address, contact phone number, and contact name of the party that generated the waste product.
Waste Transporter(s) Optional The company name, address, and contact phone number of the party to transport the waste product. Up to four waste transporters can be provided.
Waste Facility Optional The company name, address, and contact phone number of the party to receive the waste shipment.
> For mixed load shipments only:

 Note: The following information will only be available after selecting a STCC beginning with '485' or '495' (Freight All Kinds - FAK) in the Product Description and Weight block.
Products Required Products being shipped. For each product in the shipment you should complete a Mixed Load form. Up to twenty-five products can be provided, depending on the number of mixed loads chosen when the pattern was created.
Limited Quantity Optional When the gross mass of an accumulation of limited quantities of hazardous materials offered for transport by one consignor to one destination is greater than 500kg, this box should be checked. The shipping document will include the words "Limited Quantity".
> For compartment shipments only:

Note: The following information will only be available after selecting a STCC beginning with '485' or '495' (Freight All Kinds - FAK) in the Product Description and Weight block.
Products Required Products being shipped. For each product in the shipment you should complete a Compartment form. Up to four products can be provided, depending on the number of compartments chosen when the pattern was created.

Mixed Load

When shipping a mixed load of more than one hazardous material, you need to enter the regulatory information for each product. The number of product forms that appear in your pattern, on the numbered navigation bar, is based on what you selected when you created your pattern. If you do not have enough forms for the number of products in your shipment, save your pattern then go to Pattern Manager (Utilities --> Create/Edit Pattern) to edit your pattern and add more mixed products using the Mixed Load picklist.

Press the Copy to Next button to quickly copy all information that you have entered into the current product form to one or more other forms. For this feature to work, the current form must be free of errors.

When you have finished entering all products, press the Done button. Each product form will be validated for accuracy according to the regulations. The numbered navigation bar will appear in red for any form that has errors, and the error messages will appear within that product form. When all forms are free of errors, you will be returned to the main Shipping Instructions form where you can Save or Submit the information.

Compartment

When shipping a compartmentalized tank car, you must indicate the hazardous materials that are contained within each compartment. The number of compartment sections that appear in your pattern is based on what you selected when you created your pattern. If you do not have enough sections for the number of compartments in your shipment, save your pattern then go to Pattern Manager (Utilities --> Create/Edit Pattern) to edit your pattern and add more compartments using the Compartment picklist.